How to write an Invitation Letter for Dinner - Sample & Tips (2022)

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Invitation letters for dinner are written when individuals or companies wish to invite guests to celebrate in the form of a dinner for a particular reason. Such a letter is written by the organizer or the host of the dinner. It is addressed to the respective guests for example family, friends, and employees.

An invitation letter for dinner is a formal notification to your guests about the dinner. Such a letter also conveys important information about the dinner that is important to the guests. This letter extends invitations to the respective guests that you would want to attend the dinner. Such an invitation demonstrates that the host of the dinner would appreciate the presence of the guest addressed. It also highlights the purpose of the dinner to enable the guests to prepare promptly.

Table of Contents

  • 1 Tips for an invitation letter for dinner
  • 2 Invitation Letter for Dinner Templates
  • 3 Invitation Letter for Dinner Samples
  • 4 Invitation Letter for Dinner Email Formats
  • 5 Conclusion

Tips for an invitation letter for dinner

  • State precisely the purpose of the occasion
  • Give all the details about the dinner including the theme, date, and time
  • Describe whether the dinner will be formal or informal
  • Extend an invitation to your guests politely
  • Keep it brief and precise
  • Tailor the letter formally or informally depending on the purpose
  • You may use invitation cards to invite guests
  • Request for a confirmation of attendance
  • Provide contact information where you can be reached

Invitation Letter for Dinner Templates

When looking to invite your friends or relatives to dinner, it is a good gesture to do it in writing. Check out our free invitation letter for dinner template and sample letters for guidance and reference.

From,

_____________

_____________

Date (date on which letter is written)

To,

________________

________________

Sub:_________________________________________

Dear _________________,

(Video) English Made Easy: Letter Writing: The Letter of Invitation

I wish to invite you to a ____________ dinner as we celebrate ____________. The dinner is scheduled to take place at ____________ on ____________ (date) at ____________ (time). It would be a privilege to have you with us on this day of celebration. It has been a great and successful year and each of you is to be appreciated for it.

The purpose of this dinner is to celebrate the annual accomplishments of ____________ company. Your contributions and work this year is highly appreciated. There will be a few speeches from ____________ and the main dinner will kick off at ____________. The dress code of this occasion will be ____________. This will be a formal dinner and gifts are not required.

Kindly confirm your attendance by the latest ____________ to ease the occasion preparations. If you have any special requests or inquiries, please contact me through my email ____________. I hope that you will grace this joyous day with your presence.

I look forward to your acceptance and confirmation of attendance.

Yours faithfully;

__________

(__________________)

From,

__________
__________
__________
__________

Date: ______(the date in which the letter is written)

To,

__________
__________
__________
__________

Subject: Invitation letter for dinner

Dear: ______ (Mr. or Mrs.)

I shall be very much pleased if you attend the dinner party organized for the reason of my _________ (the reason for organizing the dinner party). The party will be given on _____ (date of the party), _______ (time of the party) and the venue will be ______ (the venue of the party).

I want to offer you my warm welcome to the party, and I would also like to inform you that the party will be a ______ (a genre of the party). It’s a humble request from my side that you must not bring any gifts along with you. I would get your presence at my dinner party.

Thanking You,

Yours truly,

_______________
Name and Signature

(Video) Learn German | Brief schreiben-Einladung | Letter writing-Invitation | A1 - Lesson 51

Invitation Letter for Dinner Samples

Dinner invitations are common among colleagues, friends, and families. Here is a sample of an invitation letter for dinner that you can use to tailor a polite invitation to your guests that will be friendly.

From,

Vivian Jennings,

8817 NE. Glen Eagles St.

Stroudsburg, PA 18360

United States

Date:____________ (Date on which letter is written)

To,

Veronica Holland,

7911 Academy Ave.

Huntington Station, NY 11746

United States

Sub; Invitation for dinner

Dear Mrs. Holland,

It is with great joy that I write this letter to invite you to a dinner party that I have planned to celebrate my award as the Best Designer in New York. You have given me all the support in my career journey and I wish to extend my great appreciation.

The casual dinner will take place on 7th April 2020 at 8 pm in Evergreen Gardens Hotel. I wish to invite you to grace this dinner with your presence. Thank you for mentoring me as a designer and seeing me through my career challenges. The purpose of this dinner is to appreciate those who have walked with me on this journey and celebrate with me my success. The dress code will be blue party formals.

I would be happy if you would confirm your attendance at your earliest to enable me to make the reservations. I would be glad to see you at dinner.

Thank you.

Sincerely,

__________

Vivian Jennings

From,

Vivian Jennings,

8817 NE. Glen Eagles St.

Stroudsburg, PA 18360

United States

Date:____________ (Date on which letter is written)

To,

Veronica Holland,

7911 Academy Ave.

Huntington Station, NY 11746

United States

Subject: Dinner invitation letter to notify the guests

Dear Mr. / Mrs.

It would be a great honor to get your company at the dinner party organized to celebrate a special occasion. The dinner party will be held in ABC banquet hall, in XYZ day and the party will start from 6 pm onwards.

The party is black ties, which I mean to say is an entirely formal party, and please I request you not to bring any gifts along with you. I hope to get an answer from you within a couple of days, and I will be very happy to get your presence at the dinner party.

Thanking You,

Yours truly,

____________
Name and Signature

(Video) How to Write a Lunch Invitation

Invitation Letter for Dinner Email Formats

Are you thinking of inviting guests to a dinner party but have no idea where to start? Here is a good example of an invitation letter for dinner in an email format that will get you started.

Dear colleagues,

(Video) How to Invite Customer for any Event / Dinner Invitation for Client

My name is Lynn Michael, the programme support manager of Briz Company and I wish to extend my invitation to you to a gala dinner on behalf of the Briz Company management. As we celebrate the 10th anniversary of this company, we wish to do this with a gala dinner.

The gala dinner will take place in conference room 1 on 5th March 2020 at 7 pm. It has been a great opportunity to work with you all. You have contributed to the continued success of this company with your work in respective roles. This gala dinner is prepared to appreciate you all for your work and to celebrate our 10th anniversary.

This will be a formal dinner. Kindly do not bring any gifts. The dress code will be white semi-formals. Please confirm your attendance by the latest 1st March 2020. If you have a special request for meals, please do so in writing to my email lynn.michael@yahoo.com as soon as possible.

I hope that you will make time to come and celebrate the success of Briz Company.

Warm regards,

Lynn Michael

Dear Mrs. & Mr. Thakur

In this festive season, we would like to take the opportunity to invite you to a Christmas dinner party this coming 25 December 2010. On behalf of the members of the Green View Society, I have arranged a late-night dinner party to be held inside the premises of the society itself.

The auspicious night will be spent in the company of Santa Claus. We have decided to have a fancy dress competition on the eve of the party. The couple who wins the competition will be gifted with a special dinner coupon for New Year’s Eve by society.

To spread the spirit of goodwill and happiness, we look forward to your participation. We hope you will take part in the event to make it a great success.

Thanks and regards,

_____________
Mr. A. Tirthankar
Society Head, Green View Society

Conclusion

Dinners are nice to bring people together in celebration. Individuals, businesses, and companies write invitation letters for dinner to inform guests of dinner parties. When writing an invitation letter for dinner, it is essential to give all the relevant details about the dinner. The tone of the letter should be polite. The content should be tailored formally or informally depending on the purpose of the event.

Written By
Megha Kothari
(Video) Dinner Party Invitation Wording

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FAQs

How do I write a simple invitation letter? ›

Let's look at the basic steps of writing an invitation letter:
  1. Write the subject line. ...
  2. Add your letterhead. ...
  3. Mention the Sender's Address. ...
  4. Write the Date. ...
  5. Mention the Recipient's Address. ...
  6. Include the Salutation. ...
  7. Write the Main Body of the Letter. ...
  8. Include the closing and signature.

How do you invite someone to informal dinner? ›

You can use this for informal and more formal situations too.
...
Two Friendly Ways to Invite Someone in English
  1. Are you free to…? ...
  2. Are you doing anything…? ...
  3. Would you like to…? ...
  4. Do you want to…? ...
  5. Why don't we…? ...
  6. Do you wanna…? ...
  7. Do you feel like…?
20 Feb 2019

How do you invite someone to dinner date? ›

Invite her out. Tell her you'd like to get to know her better.
...
Pick where and when you want to go, and set the date.
  1. Set a specific time.
  2. Set a specific place.
  3. Let her know where you'll be going and what you'll be doing so she'll be prepared.

How do you write a invitation letter to a guest? ›

While writing the letter, we have to first introduce ourselves, then mention all about the event which is being organized and give the proper venue for the event. Moving forward, we would appreciate the presence of such special guests. End the letter by expecting a positive reply from their side.

How do you write a good invitation for an event? ›

Most event invitations will include the following details:
  1. Name of the person invited.
  2. Title and description of the event.
  3. Name of hosts and organisers.
  4. Time and date it will take place.
  5. Location and how to get there.
  6. Dress code.
  7. RSVP deadline.
11 Feb 2020

What is the format of invitation? ›

The invitation should be written in third person and not in first or second person. Simple present tense is used. A polite and courteous tone should be used. It is a single sentence presentation.

How do you invite someone formal? ›

Dear Sir and Madam, I cordially invite you to lunch at my house. The address is enclosed in the invitation. Please RSVP if you are bringing more than one person, Warm regards.

How do you start an invitation message? ›

Always begin your letter with a greeting. You may write – Dear Madam/Sir if you do not know the recipient's name. If you do know the name of the recipient, write down their first and last name, and add a salutation in front of it. For example, 'Dear Elizabeth Brown'.

How do you write an invitation text? ›

We cordially invite you to come celebrate our important day with us on (date) at (venue). We are glad and blessed to have bonded with people like you. Kindly grace us with your presence on our special day. We would love for you to join us for our dinner party hosted on (date).

How do you invite special guests to an event? ›

Phrases to Invite Guests and Describe the Event
  1. We request the honor of your presence… ...
  2. We request the pleasure of your company…
  3. Together with our parents, we invite you…
  4. We ask you to be present with us at the ceremony uniting…
  5. We invite you to share with us a celebration of love…

How do you invite people to a party together? ›

Dear friend, I invite you to the get together party of old friends to be held at my place. I hope you will arrive and made the occasion more memorable one. 2). Through this text, I invite you friend to the friends get together party ext Sunday at my place.

How do you invite? ›

10 Ways to Invite Someone to Something
  1. Do you want to...? The first way to invite someone to something is with the phrase "do you want to..." So "do you want to" plus some activity. ...
  2. Are you free...? ...
  3. Do you want to come to...? ...
  4. Are you doing anything? ...
  5. What are you up to? ...
  6. Come... with me. ...
  7. Why don't we...? ...
  8. Wanna grab...?

What do you write on a party invitation? ›

As a basic guide, party invitations should include: Your name. Type of party: Let your guests know what special occasion or milestone your party is in aid of, whether that be your 30th birthday or your engagement. Date and time of the party.

How do you announce dinner for a party? ›

In the case of a formal dinner, it's appropriate to say something like : “Ladies and Gentlemen, entrees are about to be served. Thankyou.” “I see the entrees are being served, so sit back, relax and enjoy the food.”

How do you invite your boss for dinner? ›

(Try “I would like to invite you for lunch.”) Briefly explain why you want to meet, but save the details for the lunch date. Suggest a time, day and restaurant, but ask for his preferences. Request a reply.

How do you write a formal letter? ›

A formal letter should include the sender's address, date, receiver's address, subject, salutation, body of the letter, complimentary closing and finally, the signature with name (in block letters) and designation.

How do you write a letter? ›

How to Write a Letter - YouTube

What is informal invitation? ›

Solution : Informal invitations are the invitations that are sent for personal occasions to close friends and family members. They are written in the form of personal letters.

How do you write a casual invitation? ›

How do you write an informal invitation letter?
  1. In first person (I/we), write.
  2. Please mention the address of the sender.
  3. Identify the date for invitation.
  4. The salutation should be “Dear + name”.
  5. Keep it sincerely close with 'Yours'.

What should you say when sending an invitation? ›

Party Invitation Messages for Friends

Having you at the party will be a great pleasure for me. I hope you'll have the time to be with us on (date). Looking forward to seeing you. Having you at our party will double the joy and excitement of everyone present there.

How do you send an event invitation? ›

Add people to your event
  1. On your Android phone or tablet, open the Google Calendar app .
  2. Open the event you want to add people to.
  3. Tap Edit .
  4. Tap Invite people.
  5. Enter the name or email address of the person you want to invite.
  6. Tap Done. To find when your guests are available, swipe down or tap View schedules​
  7. Tap Save.

What is formal invitation and informal invitation? ›

Formal Invitation is a letter, written in formal language, in the stipulated format for official purpose. While, Informal letter is a letter written in an friendly manner to someone you are familiar with.

Is an invitation letter a formal letter? ›

An official invitation letter is a formal letter that is written to higher authorities or distinguished officials to invite them to attend a particular event.

What is formal and informal letter? ›

A formal letter is a professional letter, which is written in formal language, in a prescribed format and in the stipulated format. This letter is mainly used for professional communication. Informal Letter. An informal letter is a personal letter, which is written in a friendly manner to someone we are familiar with.

How do you use invitation in a sentence? ›

Invitation sentence example
  1. They accepted the invitation and were drowned. ...
  2. My party invitation must have been lost in the mail. ...
  3. I got an invitation to the wedding too, you know. ...
  4. She shrugged and accepted his invitation with some reservation. ...
  5. It was all the invitation she needed.

Which is correct cordially invite or cordially invites? ›

It is correct to say, “You are cordially invited,” as a formal way to express a deep desire for someone to attend an event or take action.

How do you write an invitation for a restaurant opening? ›

We are really looking for your gracious presence to add vibrancy to the entire Event. It gives me & Niteen a great pleasure to announce that our brand new store & office is coming up in Pune on . You all are cordially invited to the opening ceremony of our new store & office.

How do you ask someone to attend an event? ›

If you want to invite people by phone, use the expression “I am calling to invite you to… (event)” to explain why you are calling to people you don't know well. If you are talking to someone you know well, just mention the event and ask if they'd like to come “I'm having a party on Wednesday at my house.

How do I invite someone to my lunch party? ›

How to write a lunch meeting invitation
  1. Write the subject line. The first step to writing a meeting invitation is to write a subject line. ...
  2. Write a salutation. ...
  3. Write a sentence inviting the recipient to lunch. ...
  4. Add additional information. ...
  5. Sign the email. ...
  6. Reread the email. ...
  7. Add recipient and send.

How do you invite people to a party in English? ›

Invite someone to a party using this English conversation - YouTube

What do I say on an invitation? ›

As a basic guide, party invitations should include: Your name. Type of party: Let your guests know what special occasion or milestone your party is in aid of, whether that be your 30th birthday or your engagement. Date and time of the party.

What do you say when you invite someone? ›

Here are some examples of invitation wording to get you thinking more creatively.
  1. We request the honor of your presence… ...
  2. We request the pleasure of your company…
  3. Together with our parents, we invite you…
  4. We ask you to be present with us at the ceremony uniting…
  5. We invite you to share with us a celebration of love…

How do you announce dinner for a party? ›

In the case of a formal dinner, it's appropriate to say something like : “Ladies and Gentlemen, entrees are about to be served. Thankyou.” “I see the entrees are being served, so sit back, relax and enjoy the food.”

What is an informal invitation letter? ›

An informal invitation letter asks the receiver to accompany the event or the occasion and informs the sender. In a letter of this kind, the language is informal and friendly. Please be specific about the event in the letter.

How do you write a formal letter? ›

A formal letter should include the sender's address, date, receiver's address, subject, salutation, body of the letter, complimentary closing and finally, the signature with name (in block letters) and designation.

How do you invite someone to a party? ›

As we have decided to hold a party on [Date], it would not be possible without you. You are cordially invited to my party and make the party convivial. People like you are the charm of any party. And that's why we are looking forward to having you with us to make it rock and awesome.

How do you invite someone to lunch? ›

Here are steps you can take to write an invitation email for a lunch meeting:
  1. Write the subject line. ...
  2. Write a salutation. ...
  3. Write a sentence inviting the recipient to lunch. ...
  4. Add additional information. ...
  5. Sign the email. ...
  6. Reread the email. ...
  7. Add recipient and send.

How do you invite someone to say a few words? ›

And now I request our honorable principal /manager (insert the name) to come on the stage and say a few words… Now I would like to call (insert the name) upon the stage to present a song/dance performance… Please, a big round of applause for our principal / manager sir… To rock the stage I would like to call …

How do you use invitation in a sentence? ›

Invitation sentence example
  1. They accepted the invitation and were drowned. ...
  2. My party invitation must have been lost in the mail. ...
  3. I got an invitation to the wedding too, you know. ...
  4. She shrugged and accepted his invitation with some reservation. ...
  5. It was all the invitation she needed.

Videos

1. How To Write A Meeting Request & Follow-Up - Business English Emails
(Derek Callan - English for Professionals)
2. How to Decline an Invitation or Request
(Mindful Communication)
3. How to write (FORMAL) INVITATION LETTER
(Bikki Mahato)
4. Email: Invitations and Requests - Improve Your English Writing Skills
(JenniferESL)
5. Write an Official Invitation Letter for Diwali Party/Formal Letter Writing in English/HandWriting
(MASTER HANDWRITING)
6. EVERYTHING YOU NEED TO KNOW ABOUT WEDDING INVITATION WORDING
(The Wedding Course)

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