Online Payroll Services for Small Businesses | QuickBooks Payroll (2022)

Guarantees

Accuracy Guaranteed: Available with QuickBooks Online Payroll Core, Premium, and Elite. We assume responsibility for federal and state payroll filings and payments directly from your account(s) based on the data you supply. As long as the information you provide us is correct and on time, and you have sufficient funds in your account, we’ll file your tax forms and payments accurately and on time or we’ll pay the resulting payroll tax penalties. Guarantee terms and conditions are subject to change at any time without notice.

Tax penalty protection: If you receive a tax notice and send it to us within 15-days of the tax notice we will cover the payroll tax penalty, up to $25,000. Additional conditions and restrictions apply. Only QuickBooks Online Payroll Elite users are eligible to receive tax penalty protection.

*Offer terms

30-day free trial: First thirty (30) days of subscription to QuickBooks Online Payroll Core, Premium, or Elite (“Payroll”), starting from the date of enrollment is free. To continue using Payroll after your 30-day trial, you’ll be asked to present a valid credit card for authorization, and you’ll be charged on a monthly basis at the then-current fee for the service(s) you’ve selected until you cancel. Each employee is an additional $5/month for Core, $8/month for Premium, and $10/month for Elite. Contractor payments via direct deposit are $5/month for Core, $8/month for Premium, and $10/month for Elite. Service optimized for up to 50 employees or contractors. The service includes 1 state filing. If you file taxes in more than one state, each additional state is $12/month for only Core and Premium. There is no additional charge for additional state tax filings in Elite. The discounts do not apply to additional employees and state tax filing fees. If you add or remove services, your service fees will be adjusted accordingly. Sales tax may be applied where applicable. To be eligible for this offer you must be a new Payroll customer and sign up for the monthly plan using the “Free 30-Day Trial” option. This offer can’t be combined with any other QuickBooks offers. Offer available for a limited time only. To cancel your subscription at any time call 866-272-8734 or go to Account & Settings in QuickBooks and select “Cancel.” Your cancellation will become effective at the end of the monthly billing period. You will not receive a pro-rated refund; your access and subscription benefits will continue for the remainder of the billing period. Terms, conditions, pricing, special features, and service and support options subject to change without notice.

(Video) QuickBooks Online Payroll Overview | Presented by QuickBooks Payroll

50% off for 3 months: 50% off the monthly price for QuickBooks Online Payroll Core, QuickBooks Online Payroll Premium, or QuickBooks Online Payroll Elite is for the first 3 months of service, starting from the date of enrollment, followed by the then-current monthly list price. Your account will automatically be charged on a monthly basis until you cancel. Each employee is an additional $5/8/10/month. Contractor payments are $5 a month. Service optimized for up to 50 employees or contractors, and capped at 150. The service includes 1 state tax filing. If you file taxes in more than one state, each additional state is $12/month for only Core and Premium. The discounts do not apply to additional employees and state tax filing fees. If you add or remove services, your service fees will be adjusted accordingly. Sales tax may be applied where applicable. To be eligible for this offer you must be a new Payroll customer and sign up for the monthly plan using the “Buy Now” option. This offer can’t be combined with any other QuickBooks offers. Offer available for a limited time only. To cancel your subscription at any time go to Account & Settings in QuickBooks and select Cancel. Your cancellation will become effective at the end of the monthly billing period. You will not receive a prorated refund; your access and subscription benefits will continue for the remainder of the billing period. Offer cannot be combined with any other Intuit offer. Terms, conditions, pricing, special features, and service and support options subject to change without notice.

Money movement services are brought to you by Intuit Payments Inc., licensed as a Money Transmitter by the New York State Department of Financial Services, subject to eligibility criteria, credit and application approval.

**Features

HR services: HR support is provided by experts at Mineral, Inc. Requires acceptance of Mineral’s Privacy Policy and Terms of Service . HR support center is available only to QuickBooks Online Premium and Elite subscriptions. HR advisor support is only available in QuickBooks Online Payroll Elite. HR support is not available to accountants who are calling on behalf of their clients.

Same-day direct deposit: Available to QuickBooks Online Payroll Premium and Elite users only. Payroll processed before 7 AM PT shall arrive the same business day (excluding weekends and holidays). Requires setup of direct deposit and bank verification. May be subject to eligibility criteria. Deposit delays may vary because of third party delays, risk reviews, or issues beyond Intuit’s control. Available only for employees, not available for contractors.

Automated tax payments and filings: Automated tax payments and filing available for state and federal taxes. Enrollment in e-services is required for tax payments and filings only. Automated tax payments and filings for local taxes available in QuickBooks Online Payroll Premium and Elite only.

(Video) QuickBooks Online Payroll | The #1 small business payroll solution

Auto Payroll: Available if setup for the company is complete. At least one employee has completed setup and has consistent payroll that qualifies for automation (i.e. salaried or hourly with default).Company must complete bank verification if an employee has direct deposit as the payment method, and the first payroll must run successfully. The account must not have a hold.

QuickBooks Time: Time tracking included in the QuickBooks Online Payroll Premium and Elite subscription services. Features vary. The QuickBooks Time mobile app works with iPhone, iPad, and Android phones and tablets. Devices sold separately; data plan required. Not all features are available on the mobile apps and mobile browser. Data access is subject to cellular/internet provider network availability and occasional downtime due to system and server maintenance and events beyond your control. Product registration required.

24/7 expert product support: 24/7 customer support is included with your paid subscription to QuickBooks Online Payroll Elite. Chat support available 24/7. U.S. based phone support is available Monday through Friday 6 AM to 6 PM PT and Saturday 6 AM to 3 PM PT. Non-US based phone support is available Monday through Friday 6 PM to 6 AM PT, on Saturday 3 PM to 6 AM PT and on Sundays. Your subscription must be current. Intuit reserves the right to limit the length of the call. Terms, conditions, features, pricing, service, and support are subject to change without notice.

Expert setup: Available to QuickBooks Online Payroll Elite users only.

Automated 1099 e-file & delivery: Prepare your 1099s in QuickBooks at no extra charge. If you choose the 1099 E-File Service, Intuit will e-file your Federal 1099 information with the IRS, and then print and mail a copy directly to your contractors; fees apply. As part of the paid 1099 E-File Service, we also give your contractors online access to their 1099s. State filing not included. You should check with your state agency on any state filing requirements.

Workers’ comp administration: Benefits are powered by AP Intego and require acceptance of AP Intego’s Privacy Policy and Terms of Use . Additional fees will apply. There is a monthly fee (currently, $5 per month) for QuickBooks Online Payroll Core users for the QuickBooks Workers' Comp Payment Service. This non-refundable fee will be automatically added to each monthly Intuit invoice at the then-current price until you cancel. The fee is separate from any workers’ comp insurance policy premium by AP Intego Insurance Group. Workers’ Compensation Service requires an active and paid QuickBooks payroll subscription. Eligibility criteria applies to transfer active insurance policy broker of record, including insurance carrier, policy renewal date, and payment method. Workers compensation insurance is not available in OH, ND, WA and WY.

(Video) QuickBooks Online PAYROLL - Full Tutorial

Health benefits: Powered by SimplyInsured and requires acceptance of SimplyInsured’s Privacy Policy and Terms of Use . Additional fees will apply. SimplyInsured does not offer insurance in HI, VT, and DC. Insurance coverage eligibility is not guaranteed, and depends solely on the rules of the insurance carrier. The insurance carrier has sole and final discretion as to the eligibility for health insurance products.

Guideline 401(k): 401(k) offerings are provided and administered by Guideline, an independent third party and not provided by Intuit. Intuit is not a 401(k) plan administrator, fiduciary or other provider. Requires acceptance of Guideline's Client Relationship Summary and Privacy Policy. Additional 401(k) plan fees will apply. Employees may manage their contributions directly with Guideline. Admin and payroll access required to sign up for a 401(k) plan with Guideline.

#Claims

1 QuickBooks Payroll is the #1 online payroll service provider for small businesses: Based on the overall number of customers for QuickBooks payroll products as of 06/2020.

2 We help 1.4 million businesses do payroll and file taxes: Based on overall number of customers for QuickBooks Payroll products as of 8/2021.

Terms, conditions, pricing, special features, and service and support options subject to change without notice.

(Video) Which Payroll Company is Best 2022 | Gusto vs. Quickbooks vs. ADP vs. Square | $100 Referral Code

(Video) employee payroll management system best payroll options for small businesses online payroll

FAQs

Which are the 3 payroll options available inside QuickBooks online companies? ›

There are 3 QuickBooks Payroll plans to choose from—Core, Premium, and Elite. With Core you can easily pay your team and have your payroll taxes done for you. With Premium, you can also manage your team and access HR and employee benefits.

Is QuickBooks payroll free? ›

Easily add payroll to your QuickBooks account

Try QuickBooks Payroll for free for 30 days. * To get started, call 877-202-0537 or sign in.

What does QuickBooks Online Payroll do? ›

QuickBooks Online Payroll does allow you to review payroll before processing, and you can make any necessary changes or add additional compensation for commissions or bonuses. The downside of Auto Payroll: It only handles salaried employees, and all of them must use direct deposit.

Is QBO payroll free for accountants? ›

Payroll Solutions

Run payroll for multiple clients and file their payroll taxes from anywhere with QuickBooks Online Payroll Elite—free with QuickBooks Online Accountant.

Can I do payroll myself? ›

In short, you shouldn't run payroll by yourself.

It's that plus withholding federal, state and local taxes, sending those tax payments to the IRS and your state, and filing your tax forms on time. Even if your business is just you, all of those things still apply.

How do I do payroll manually? ›

How to manually calculate payroll for your small business
  1. Step 1: Prepare your business to process payroll. ...
  2. Step 2: Calculate gross wages. ...
  3. Step 3: Subtract pre-tax deductions. ...
  4. Step 4: Calculate employee payroll taxes. ...
  5. Step 5: Subtract post-tax deductions and calculate net pay. ...
  6. Step 6: Calculate employer payroll taxes.
May 18, 2022

What is the difference between Intuit Online payroll and QuickBooks Online Payroll? ›

QuickBooks lets you manage your business and view bookkeeping information, while Intuit Online Payroll lets you accurately pay employees and deduct required taxes. Bookkeeping and payroll taxes are two required parts of doing business in the United States.

How much does QuickBooks cost per month? ›

QuickBooks Online
NamePrice
Simple Start$30/month.
Essentials$55/month.
Plus$85/month.
Advanced$200/month.

Is it hard to do payroll on QuickBooks? ›

With just a few simple steps, you can set up payroll in QuickBooks Online and process your first pay run. You can even do payroll as often as you need at no extra charge—provided you subscribe to a QuickBooks Payroll plan.

How do I learn QuickBooks payroll? ›

QuickBooks Online PAYROLL - Full Tutorial - YouTube

Is payroll easy with QuickBooks Online? ›

QuickBooks Payroll: Features & How It Works 2021 - YouTube

How much does it cost to add payroll to QBO? ›

QuickBooks Online Premium Payroll

QuickBooks Online Payroll Premium Payroll plan costs $75/month + $8/per employee and includes everything in the Core Payroll plan, plus: 24-hour same-day direct deposit.

How many employees can QuickBooks payroll handle? ›

Note: Though there is no limit to the number of employees that you can add, QuickBooks is designed to handle small businesses. You may start experiencing performance issues if you have added 800 or more employees.

Which 3 features are benefits of QuickBooks Online Payroll premium? ›

  • Features.
  • Track Income & Expenses.
  • Invoice & Accept Payments.
  • Maximize Tax Deductions.
  • Track Miles.
  • Run Reports.
  • Send Estimates.
  • Track Sales & Sales Tax.

How do I learn payroll processing? ›

Here are six ways to learn payroll and get started.
  1. Schedule a one-on-one with your accountants. ...
  2. Check out the resources offered by your payroll software provider. ...
  3. Consult the IRS website. ...
  4. Check out resources from your state. ...
  5. Find a trusted business mentor in your field. ...
  6. Take a class.
Feb 15, 2016

Is payroll hard to learn? ›

Payroll can be difficult, especially in the early days of having employees. It takes time to acquire all the necessary pieces of information from employees, and all that information must be stored somewhere safe and secure yet within easy reach.

Can I put myself on payroll as an LLC? ›

To be able to pay yourself wages or a salary from your single-member LLC or other LLC, you must be actively working in the business. You need to have an actual role with real responsibilities as an LLC owner.

How do you process payroll without software? ›

Option 1: How to do payroll manually, without software
  1. Step 1: Calculate your employees' wages. Add up all the hours each employee worked, subtract any break time, and multiply the result by their hourly pay rate. ...
  2. Step 2: Calculate how much to withhold for taxes. ...
  3. Step 3: Pay your employees. ...
  4. Step 4: Pay your taxes.
Oct 10, 2018

How do small business manage payroll? ›

How to Manage Payroll for Your Small Business?
  1. Ensure That Payroll Is Compliant with the IRS. ...
  2. Know the Deadlines. ...
  3. Categorize Your Employees Correctly. ...
  4. Select the Software That Suits Your Business Needs. ...
  5. Set A Budget. ...
  6. Review Data Entry and Documents for Accuracy. ...
  7. Keep an Updated Profit and Loss Statement. ...
  8. Automate Your Payroll.
Jun 21, 2019

What is the formula of payroll? ›

Pay the hours according to the pay frequency. Suppose the employee earns $11 an hour, paid biweekly. His time card for two consecutive weeks reflects 40 hours worked. Regular calculation: 40 hours x 2 weeks = 80 hours x $11/hour = $880 (gross regular pay).

Is Intuit Online Payroll being discontinued? ›

Starting in June 2022, if you have not transitioned your payroll clients, Intuit will make the transition for you. They will transition all Intuit® Online Payroll and Intuit Full Service Payroll subscriptions to a standalone QuickBooks Online Payroll service.

Is Intuit doing away with payroll? ›

On or after May 1, 2021 Intuit Online Payroll will be retiring and you'll move to QuickBooks Online Payroll Core—a more modern payroll plan, with more features and better ongoing development support. Don't worry, the move is completely seamless and takes under a minute.

Is ADP better than QuickBooks? ›

ADP is pricier but more flexible, offering HR and more personalized assistance, making it a good choice for businesses needing more than payroll software. QuickBooks, on the other hand, is easy-to-use but has limited integrations and HR features, making it ideal if you need just payroll.

Is QuickBooks being discontinued? ›

Intuit, the company behind QuickBooks, announced the discontinuation of QuickBooks Desktop on October 20th 2021. They stated that any business using the desktop version of QuickBooks would need to find a QuickBooks alternative by midnight of January 31st 2023.

Do I still need an accountant if I use QuickBooks? ›

Even if you manage your money using QuickBooks, it's worth having your tax return checked and approved by an accounting expert. If you have a more complicated business structure, such as a limited company, it's rarely advisable to do your own tax return, given the detailed knowledge required.

How do I avoid fees in QuickBooks? ›

You can refer to the QuickBooks Payments website to check on the most up-to-date information. However, if you'd like to avoid the fees in the future, you can just manually record the payments instead of using QuickBooks Payments.

What is the easiest payroll program? ›

QuickBooks earns our nod for the easiest setup because its user interface is so intuitive for anyone familiar with QuickBooks. In addition to customer service, there are ample resources online to get anyone on board with their payroll services.

What is the cheapest way to do payroll? ›

Top 5 Secrets of the Cheapest Payroll Services
  1. Intuit Payroll. If you are looking for the payroll service for barebones, then this is the right solution for you. ...
  2. Onpay. One top-secret of OnPay is that it does not offer the payroll tools and services offered by Intuit. ...
  3. Gusto. ...
  4. Namely. ...
  5. Sage.
Nov 5, 2019

What are 2 different types of payroll systems? ›

The four most common types of payroll schedules are monthly, semi-monthly, bi-weekly, and weekly, and each has its own set of pros and cons that determine which approach best fits a given organization.

Can I just use QuickBooks payroll? ›

If your client only needs payroll services, you can offer them QuickBooks payroll service (Core, Premium, or Elite) without a QuickBooks Online accounting software subscription. This means that even without QuickBooks Online, you can still manage payroll-only clients, right on the QuickBooks platform.

Can I do my own payroll in QuickBooks? ›

More videos on YouTube
  • Go to Payroll menu, then select Run payroll.
  • Select a pay schedule, then Continue.
  • Select the employees you want to pay.
  • Verify if you have selected the correct bank account, pay period, and pay date. ...
  • Change employee's pay method as needed.
  • Enter hours worked if applicable. ...
  • Select Preview Payroll.

Does QuickBooks automatically calculate payroll taxes? ›

With QuickBooks Desktop Payroll, taxes are automatically calculated for you. Not only does it save you time, but it also helps you focus more on your business!

Does QuickBooks payroll do direct deposit? ›

In QuickBooks Desktop Payroll, you can create and send direct deposit paychecks to your employees. Your payroll must be processed and sent to Intuit prior to your paycheck date in order to guarantee your direct deposits process on time.

How do I do manual payroll in QuickBooks Online? ›

This is a very simple setup process to do your payroll manually with the new versions of Quickbooks online.
  1. Go to Edit.
  2. Go to Payroll.
  3. Go to Company Preferences.
  4. Click "Manual Payroll" button.
  5. Hit okay and you are done.
Oct 18, 2021

How do I record payroll in QuickBooks Online? ›

Recording Payroll payments
  1. Get your employees' payroll pay stubs or a payroll report from your payroll service.
  2. Select + New.
  3. Select Journal Entry.
  4. Under the Journal date, enter the paycheck date.
  5. If you want to track the paycheck number, enter it in the Journal no. field.
Dec 3, 2020

Why is QuickBooks good for payroll? ›

The Verdict. QuickBooks Payroll is our choice for the best payroll service for small businesses because of its flexibility, ease of use, robust set of tools, numerous service plans and seamless integration with QuickBooks' accounting software.

What is the average cost for payroll services? ›

The vast majority of outsourced payroll companies charge a basic package fee, ranging from $20 to $250 per month. The cost of outsourced payroll includes direct deposit, paycheck processing, standard tax filing, and an online portal accessible by both employers and employees.

What is included in QuickBooks payroll? ›

Pay and manage your team all in one place - with integrated Payroll, Taxes, HR, Health Benefits, Workers Comp and more. Tackle payday with complete confidence - with Auto Payroll, Same-Day Direct Deposit, and advanced, mobile time tracking by QuickBooks Time.

Which 3 features are benefits of QuickBooks Online Payroll premium? ›

  • Features.
  • Track Income & Expenses.
  • Invoice & Accept Payments.
  • Maximize Tax Deductions.
  • Track Miles.
  • Run Reports.
  • Send Estimates.
  • Track Sales & Sales Tax.

Which 3 of these are benefits of using QuickBooks time? ›

With QuickBooks Time, you gain access to powerful mobile apps, scheduling software, GPS tracking, overtime monitoring, customizable alerts, real-time reports, and more!

What are payroll services? ›

A payroll service is a third-party company or organization that assists with payroll processing. They simplify many things associated with timely and accurate payment, such as: Employee time and attendance. Workers' compensation. Payroll taxes.

What is the difference between Intuit Online payroll and QuickBooks Online Payroll? ›

QuickBooks lets you manage your business and view bookkeeping information, while Intuit Online Payroll lets you accurately pay employees and deduct required taxes. Bookkeeping and payroll taxes are two required parts of doing business in the United States.

Is it hard to do payroll on QuickBooks? ›

With just a few simple steps, you can set up payroll in QuickBooks Online and process your first pay run. You can even do payroll as often as you need at no extra charge—provided you subscribe to a QuickBooks Payroll plan.

How many employees can QuickBooks Online handle? ›

Note: Though there is no limit to the number of employees that you can add, QuickBooks is designed to handle small businesses. You may start experiencing performance issues if you have added 800 or more employees.

How easy is QuickBooks payroll? ›

QuickBooks Payroll: Features & How It Works 2021 - YouTube

Does QuickBooks time charge per employee? ›

Each worker is an additional $[8/10]/month depending on your selection of QuickBooks Time Premium or Elite. If you add or remove services, your service fees will be adjusted accordingly.

Can QuickBooks track hours? ›

QuickBooks Time

The QuickBooks time tracking feature allows you to easily track not only your time, but your employees' and contractors' time too. Track and submit hours through QuickBooks Online from any computer or mobile device. Easily generate real-time reports, including: Recent/Edited time activities.

Can you use QuickBooks time without QuickBooks? ›

Your employees can track time from any location, using any device. Time data automatically syncs to your QuickBooks account in real time. From there, you can edit, review, and approve employee timesheets for payroll, job costing, billing, or invoicing all without ever leaving QuickBooks!

What should I look for in a payroll service? ›

8 Things to Look for in a Payroll Solution
  • A Smooth Implementation Process. ...
  • User Experience. ...
  • Integration. ...
  • Employee Self-Service. ...
  • Tax-Filing Services. ...
  • Reporting. ...
  • Compliance Management. ...
  • Security.
Nov 21, 2018

How do I choose the best payroll system? ›

The payroll software you choose should be adept at factoring in earnings, salary revisions, bonuses, one-time deductions, leave, and attendance so you can process payroll with a single click. You should also look for software that will automatically and securely mail payslips and tax documents to employees.

Is Intuit Online Payroll being discontinued? ›

Starting in June 2022, if you have not transitioned your payroll clients, Intuit will make the transition for you. They will transition all Intuit® Online Payroll and Intuit Full Service Payroll subscriptions to a standalone QuickBooks Online Payroll service.

Is Intuit doing away with payroll? ›

On or after May 1, 2021 Intuit Online Payroll will be retiring and you'll move to QuickBooks Online Payroll Core—a more modern payroll plan, with more features and better ongoing development support. Don't worry, the move is completely seamless and takes under a minute.

Is ADP better than QuickBooks? ›

ADP is pricier but more flexible, offering HR and more personalized assistance, making it a good choice for businesses needing more than payroll software. QuickBooks, on the other hand, is easy-to-use but has limited integrations and HR features, making it ideal if you need just payroll.

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