Who To Invite To A Retirement Party: Etiquette Guide | Retirement Tips and Tricks (2022)

Who To Invite To A Retirement Party: Etiquette Guide | Retirement Tips and Tricks (1)

You’re planning a retirement party, and you’re probably wondering who you should invite? Don’t look any further; I’m here to help you out.

Depending on the retirement party, you invite the following guests:

  • Corporate: invite all co-workers. A small company invites all co-workers from the office. A larger company only invites direct co-workers.
  • Private: depending on the size and budget, you invite all the important people in the retiree’s life (family, friends, close co-workers).

These are just the basics. To learn more about who to invite to a retirement party, continue reading!

Who To Invite To A Retirement Party Guide

A retirement party is a celebration of a big milestone in life. You celebrate two things: the end of a career and the beginning of an exciting new chapter in life: retirement. So, the goal of a good retirement party is to celebrate the retiree’s career and personal achievements in life. You make sure that the retiree feels appreciated, the retirement party captured his/her personality, and that everyone is included that plays a part in the retiree’s life.

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There are two different retirement parties: corporate and private retirement parties. And the guestlist for both is different, which I will explain to you below.

Who To Invite To A Corporate Retirement Party?

Corporate retirement parties can vary from formal dinner parties to more casual social gatherings at the office. It depends on different factors who you should invite. So, there isn’t an easy straight forward answer. But I’m going to describe a couple of factors that can influence the guest list, so you can make a more informed decision for your retirement party.

It depends on the size and culture of the company, whom you should invite to the retirement party. As I mentioned earlier, a smaller company can invite all co-workers from the office. While a larger company might want to keep the guest list to direct co-workers from the retiree’s department, but that isn’t always the case.

The job position of the retiree and budget are factors that influence the guest list as well. A retiring CEO has probably a bigger retirement party budget and can invite more people than someone lower in the hierarchy of the company. And a CEO maybe wants to invite larger clients and the board of directors. And a company with a more informal culture can organize a retirement party that includes spouses or close family members.

So, to know who to invite you to need to know:

(Video) Retirement Party Invitation Wording

  • the budget of the retirement party,
  • the job position of the retiree,
  • the number of (close) co-workers of the retiree,
  • and the company policies and culture about retirement parties.

When you have a clear view of these specifics, you can make up your retirement party guest list.

The most important rule is, don’t exclude anyone from the retirement party invitation list. Include all co-workers that worked with the retiree over the years, from direct co-workers to supervisors and managers. A corporate retirement party is not the time to single out co-workers based on personal differences. You preferably want to keep things neutral around a retirement party. It’s a celebration and not an opportunity for a negative discussion afterward.

Read more: How To Celebrate Retirement At Work: 18 Creative Ideas

Who To Invite To A Private Retirement Party?

A private or personal retirement party is any retirement party hosted outside of work. So the invitation list is a little easier to make. It depends on who is hosting and the budget of the retirement party who you should invite. But overall, the rule is to include all people that are important in the retiree’s life. That is a list of family members, friends, and close co-workers that became friends of the retiree.

The budget also influences the guest list. A small budget means a small gathering of the closest loved-ones. And with a bigger budget, you can invite more people and have a more extravaganze celebration. Maybe you come to a conclusion it’s better to host at home instead of at an expensive venue so you can invite more guests. Or you don’t want the hassle at home, and that means you need to downsize the guest list. It’s for you to consider what fits your situation best.

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When It’s Your Retirement Party

When you’re the one retiring and hosting the party, then it’s totally up to you who you want to invite. Maybe you just want to have a small lunch or dinner with your loved ones at home or celebrate it with a bigger group of people at a venue. You’re the one retiring, so you’re in charge of the guest list. Don’t let outside pressure intervene with your retirement party plans.

Don’t feel obligated to invite everyone, but also don’t make a mistake in burning bridges or ruining relationships by not inviting certain people. Take it into consideration and balance out what’s more important to you when you make up your guest list.

When You Host A Retirement Party For Someone

It can be a bit different when someone else is retiring, and you’re hosting the retirement party for him or her. You want to make sure you invite everyone that the retiree is close to. So make sure to double-check with the retiree or if it’s a surprise party check with their spouse, best friend, or close co-worker that you didn’t forget about anyone. You don’t want to be responsible for ruining an important relationship by not inviting someone.

Read more: How To Celebrate Retirement Party At Home

How To Invite To A Retirement Party

Once you made your guest list, you can send out the invitations. And what kind of invitation is appropriate depends on the type of party. A paper invitation will be the most suitable for a corporate, formal dinner party. But if the company values being sustainable, it’s best to send an email invitation.

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Also, the personality of the retiree can influence your choice of invitation. An environmentalist prefers email invitations. And a more traditional and old-fashioned retiree prefers the more traditional invitations.

Invitation Etiquette Tips:

  • Send out invitations at least 3-4 weeks before the retirement party date.
  • Ask for RSVP so you can plan with the correct number of people.
  • Mention the dress code, so people know what to wear.
  • Plan the party on a date that is very close to the actual retirement date. The further away from the date, the less likely people will come.
  • All retirement party invitations should specify if the invitation includes a plus one.
  • In the invitations, you can share the number of years that the retiree has worked. This helps your guests write their retirement card for the honoree.
  • Keep the invited guests in mind while planning the date of the retirement party. A weekday afternoon or evening only fits people who are retired as well. Or fits best to a corporate retirement party with co-workers. Otherwise, the weekend is best to plan the retirement party.
  • If it’s the intention that others contribute to the party, make sure these arrangments are clear to all who are participating before you send out the invitation.
  • If there are specific arrangements included or excluded, mention this in the invitation. For example, some parties only cover the drinks and some snacks. So having a meal is at your own cost. Or the company doesn’t cover payment of dinner for additional guests. Make sure your guests are properly informed.

Do you mention gifts in the invitation?

Some people say it’s not appropriate to mention gifts in the invitation. They say you only mention it in the invitation if you don’t want gifts. As a retiree who sends out the invitations, it can come across as a bit greedy to mention gifts. If you want to avoid that, then it’s best to not mention gifts in the invitation. But know that a lot of people also like to do a gift registry for their parties. So, it’s up to you.

To workaround that is when someone RSVPs and asks about what to give, you can mention your plans for retirement. And give a couple of gift ideas or things that you need to enjoy your retirement plans better. This way, the guest asks about it themselves and you can give suggestions in the right direction.

But if you host the party for someone else you can add a gifting description so guests know what kind of retirement gift to give the retiree. And because you like to celebrate the retiree it isn’t strange to mention or give a hint towards a great retirement gift.

Read more: Top 5 Best Retirement Gifts For Anyone

(Video) Surprise Party Invitation Wording

Retirement Party Checklist

  • Make a budget
  • Pick a date
  • Pick a venue (home, office, restaurant, event venue)
  • Make a guest list
  • Choose a theme (dress code, costume party, black and white theme)
  • Send out invitations
  • Choose entertainment and activities
  • Select food and drinks
  • Do an inventory on speeches and toasts
  • Gather decorations and props
  • Pick a Photo/ Videographer (if that’s what you want)
  • Get a thoughtful gift
  • Do a sound/ video check day before
  • Have fun at the retirement party

Read more: How To Host A Retirement Party: Step-by-Step Guide

Retirement Party Ideas

You can make a retirement party more memorable when you add something extra. And I’ve listed some ideas below:

  • Give a thoughtful gift.
  • Give a speech.
  • Plan a roast. If the room, audience, and retiree is a fan of dark humor. Go for it.
  • Create a video to show at the retirement party.
  • Create a (photo) scrapbook with messages, pictures, and stories from memorable moments in the retiree’s life.
  • Hold a quiz to put the retiree extra in the spotlight.
  • Hand out an award (medal, plague, framed group photo or customized piece of art)
  • Bake a cake
  • Arrange fireworks to go out with a bang
  • Create a Bucket List so guests can inspire the retiree with items for his/ her bucket list
  • Rent a photo booth with props to create funny photos for guests and retirees.
  • Rent a (slo-mo) video booth to create funny videos. And guests can leave video messages for the retiree to watch later.
  • Rent a karaoke machine.
  • Make (personalized) party favors when guests leave the party.

Read more: 30 Ideas To Make A Retirement Party Extra Special

Retirement Party Host Etiquette Tips

  • The host of the party should not expect or ask anyone to pay for her own meal. When you invite someone, you pay the bill. Unless, when it’s discussed beforehand and mentioned in the invitation.
  • A retirement party is a life celebration of the retiree. Keep it positive and let the attention goes to the honored retiree, so they feel appreciated. Avoid talking about family or work-related problems.
  • As a retiree, avoid burning bridges with co-workers and bosses at your retirement party. You want to stay away from anything that can harm your reputation or the company’s reputation.
  • Give a (little) toast or speech to start the party, honor the retiree, and let the guests know what to expect.
  • Try to socialize with as many people as you can. Don’t focus too much on one group of people, but spread your attention so everyone feels included and welcomed.

FAQs

Who should you invite to a retirement party? ›

How to Throw a Memorable Retirement Party
  • Invite Friends & Colleagues From The Past & Present. Always invite immediate family members. ...
  • Host It At The Right Venue. Since the venue can make or break the vibe, it's imperative that you do not choose one lightly. ...
  • Establish a Theme For The Party. ...
  • Commemorate & Honor The Retiree.
Jan 16, 2020

Who usually throws a retirement party? ›

Who Should Pay For A Retirement Party? As a general rule, the one who throws the retirement party pays for the retirement party. In some cases, other people contribute to a (surprise) retirement party or organize a retirement party as part of a gift for the retiree.

What is the proper etiquette for a retirement party? ›

Ask the person retiring who she/he wants invited to the party. If the party is a surprise, enlist the help of a trusted friend or relative when making the guest list. Like other parties, do not ask guests to pay for their own dinners or drinks.

How do you invite someone to a retirement party? ›

Address invitees by their titles and last names. Start the invitation with a greeting such as “Please join us for a retirement dinner honoring John Smith.” Use polite, clear wording in your invitations and a formal sign off like “Sincerely,” at the end. Then make sure to sign your name.

How long is a typical retirement party? ›

How long should a retirement party last? Typically retirement parties officially last 2 hours, given the breath of attendees. Some companies opt for a 11am-1pm luncheon with light hors d'oeuvres, while other colleagues prefer a formal 6pm-8pm sit down dinner with speeches.

Do spouses go to retirement parties? ›

But yes, it is true that at parties where spouses are included, each spouse should be given the option, and yes, retirement parties held after work do include the spouse.

Are gifts expected at retirement parties? ›

Do You Need to Bring a Gift or Card to a Retirement Party? It's generally expected that you'll bring a gift or at least a card to a retirement party.

What does a woman wear to a retirement party? ›

Women can technically wear anything from a long dress to a formal cocktail dress. For an evening retirement party, the best way to go is a floor-length dress or gown. And for a retirement party in the afternoon, you can wear a cocktail dress.

What happens at a retirement party? ›

Most traditional retirement parties involve speeches that honor the contributions of the retiree. Usually the person throwing the party gives a speech, but you can also ask bosses, employees, friends or family to say something. Retirement speeches should highlight the accomplishments of the retiree.

When should you send out retirement party invitations? ›

Send out invitations at least 3-4 weeks before the retirement party date. Ask for RSVP so you can plan with the correct number of people. Mention the dress code, so people know what to wear. Plan the party on a date that is very close to the actual retirement date.

What are retirement colors for a party? ›

Good colors for a retirement party often involve black, gold, silver and white. Popular choices include gold/black or silver/black. However, these colors can be limiting and restrict creativity.

What are some good retirement quotes? ›

30 Retirement Quotes
  • “The trouble with retirement is that you never get a day off.” – Abe Lemons.
  • “There's never enough time to do all the nothing you want.” – Bill Waterson, Calvin & Hobbes.
  • “Retirement is like a long vacation in Las Vegas. ...
  • “It is better to live rich than to die rich.” – Samuel Johnson.
May 26, 2022

How do you say no gifts on a retirement invitation? ›

Also, because many people feel uncomfortable with the thought of giving nothing, consider naming a charity to which your invitees can donate.
  1. Your Presence is the Only Present I Need.
  2. Just Your “Presence” is Requested.
  3. Please Do Not Come Bearing Gifts!
  4. Good Wishes Make the Best Gifts.
  5. I Only Need You--No Present Will Do.

When should you throw a retirement party? ›

Although some retirement parties are held soon after the retirement is announcement, the best time is the day of or weekend after the retiree's last work day. Since the party kicks off the guest of honor's retirement, even a week or two after might be better than holding it in advance of that final day.

How much do you give for a retirement party? ›

On average, people spend between $10 – $100 on a retirement gift. The exact amount depends on the type of relationship and personal budget. The closer the relationship the more people spend on a retirement gift. For a group retirement gift, people spend between $5 – $25.

What happens at a retirement party? ›

Most traditional retirement parties involve speeches that honor the contributions of the retiree. Usually the person throwing the party gives a speech, but you can also ask bosses, employees, friends or family to say something. Retirement speeches should highlight the accomplishments of the retiree.

Is a gift customary for a retirement party? ›

When you're invited to a retirement party, it's customary to bring a gift. It's a sign of good manners. Unless it's mentioned not to bring gifts on the invitation, then a retirement card with best wishes is sufficient. It's best not to give cash but a gift that pairs with the retiree's future plans for retirement.

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